About TESS360

TESS360 is a SaaS-based travel management solution that helps businesses handle their travel and expense operations. It’s a comprehensive platform that simplifies the process of managing business travel and expenses. The employees can now record expenses as they happen to go, attach OCR receipts, and submit travel expense reimbursement claims. It enables GPS tracking, point-to-point map locations, and records odometer readings. With features such as “Pre-Travel Authorization," users can create a custom trip authorization workflow, reflecting the unique requirements, policies, etc. TESS360 facilitates the process for companies with complex travel policies.

It also offers OCR technology to process and track expenses. OCR converts the written or printed text into digital format. It decodes the texts from a paper document into codes used for data processing. TESS360 turns a smartphone into a receipt scanner. The intelligent expense management solution reads the receipt and records data, value, and payee for any business expense. With this, the expense claim is also made instantly and then sent off to the approver for the approval process. Enhance productivity and visibility with ERP, accounting, and HR integrations.

The platform also provides actionable insights with advanced analytics and dynamic reporting. TESS360 gives a detailed analysis of area-wise expenditures for an accurate, real-time overview of corporate travel spending. This allows members to measure transactions against their budget targets, draw conclusions, and make financial decisions across a broad range of areas. Analyze the organization's spending behavior based on categories, departments, projects, business units, and cost centers. It allows users to track the issuance of bulk cash advances by issuing multiple cash advances and automating pre-accounting for travelers. This makes it easy for the employees to match expense claims against advance accounts and can even be rejected if they do not comply with the pre-requisites.

Conducts expense audits and compliance with receipts on the cloud. TESS360-enabled audits focus on employee-incurred expenses such as airfare, hotels, meals, and more during their business trip. Curbs expense report fraud with automated policy checks, and view all actions taken in the attached digital audit trail with extensive search features. A dashboard for all the corporate travelers that facilitates workflows for the managers and the employees. This dashboard allows users to consolidate business travel information, expenses, and all other crucial data in one place with an intuitive interface for a streamlined experience.

Key benefits of TESS360

TESS360 comes with a package of unique benefits to streamline the way businesses handle their travel and expense needs. Some of these involve expense capturing and tracking in real-time, Integrated Booking System for simplified travel planning, Defines and enforces spending limits for employees involved in frequent travelling, etc. It further helps in gaining valuable insights into the organization's travel and expense patterns while ensuring a complete duty of care towards your employees.

TESS360’s unique bouquet of corporate travel module includes:

Pre-Travel Authorization that facilitates the pre-travel authorization process for companies who have a complex travel policy. Users can implement an unlimited number of advanced rules and approvers while facilitating complex booking scenarios. The system addresses the need for the corporates to ensure their business travelers comply with the travel policies with flexible configurations that can be scaled according to your organizational requirement. Thus, opening the option to approve, decline or request changes to certain elements of the traveler’s itinerary prior to ticketing.

Expense audits & compliance where a well-executed travel expense audit helps in controlling expense report frauds to save on additional fund losses. It enables audit focus on employee incurred expenses such as hotels, airfares, coffee-meals, etc. It helps in viewing any actions taken on an expense in the attached digital audit trail analyzes the receipts submitted by the employees before approving and reimbursing them.

Non-travel expenses (Perks/ Reimbursements) for expense claims that are not categorized for travel. This feature is mainly used to claim expenses that are necessary for the completion of company business, which do not meet the normal definition of travel specified by the company. Some examples of non-travel expenses include overtime meals, call back mileage, phone/ wi-fi bills, etc.

Centralized travel desk that acts as a virtual travel manager. Through a mix of AI and human intervention, TESS360 helps manage the travel query, finds suitable options, and creates business travel plans. It works exactly like travel desks of multi-national corporates. However, it is virtual to make it affordable and suitable across micro, small, medium and large-scale companies.