Magic Minutes Reviews

With Magic Minutes we can pull together all advance information for meetings in one place - with just a request email to each individual person supplying the necessary information.
It stops dozens of emails being sent - and lost - and records the essential information all in one place.
The system allows for a meeting to be fully recorded as it happens and actions can be created not only for people within the meetings but for others in the company - and these are then emailed automatically as soon as the meeting is closed.
We can then chase these actions and ensure they are acted upon with reminder emails from within the Magic Minutes system.
The time the system saves us is more than we could ever have envisaged, and it ensures that our staff are on top of everything we ask them to do.
It also means that minutes are automatically recorded, meaning we do not have to transcribe minutes and never miss anything that has been said or discussed.

We would like to be able to incorporate the software into our other systems so that our information was automatically stored in existing files.

Magic Minutes has revolutionized the way we meet. We used it for all meetings from long Board of Directors meetings right down to short service meetings. As we are based in two countries it is not always possible to physically get together but with magic minutes we can take part from where ever we are using the share meeting feature. Within the Magic Minutes environment we are able to to assign tasks to each attendee during the meeting and these tasks are carried over to the next meeting. It is simple to apply and action and comments to the tasks ready for the next meeting. The minutes of the meeting are done "live" as the meeting progresses and once the meeting is over the minutes are in every bodies in box with just a few clicks of the mouse.

If you are not used to taking accurate or detailed minutes of your meetings then you may find Magic Minutes a bit tough to get used to, after all the content is down to you.

The fact that it allows auto integration

That it does not allow you easily to edit and adapt the minutes. The wizard flow does not make taking the minutes easy.

The automatic distribution of actions to the participants and the way the sofware helps these actions to be chased up.

There is a fair amount of admin in getting meeting participants onto the system, however, many regular meetings do, by their nature, involve largely the same group of people so this amount of work is an initial burden, not a long term liability.

Minute taking, action assignment and chasing, call for papers and upload of reports all equal professional effective meetings that gets stuff done.

Minutes and actions are available and distributed immediately after a meeting, which saves lots of time for the meeting chair. From a participant perspective, I like having email reminders of actions outstanding

The UI could be improved, sometimes it's unclear what to click next. I have been told though that this is in the works.

Professional, easy to use tool that enforces a professional discipline to recording meetings. The dynamic nature of the application provides a real-time minute taker that accurately records the meeting and instantly distributes the content in a concise and informative way. The allocation of action points is clearly stated and all contributors are in know doubt about their tasks and timescales.
The recording of the minutes is simple and can be instantly amended by attendees challenging the details during the meeting. It saves time and effort and the instantaneous distribution sets timely expectations of the team and individual actions.
A useful application that i wish i had had available years ago!

As i advocate the use of this app i have automatically become the administrator but i expect this to change with adoption.

Easy to use, quick start for those on the fly coffee break meetings! actions in one place and clear

No app yet so connectivity is a must (which isn't that much of a problem in this day and age)!

Magic Minutes has helped to improve the productivity of our meetings by ensuring that we follow a strict schedule with all board meetings. The ability to be able to instantly send out the minutes to attendees at the end of each meeting allows us to save time!

Multiple departments can enter data into the board pack and auto-consolidated; Removes the burden of having to manually pull together info.

Requires change of mindset from users - takes time, but then users can see benefit and all info held centrally

Ease of set up and extremely undemanding in terms of meeting preparation. All participants can load up their points of discussion in one area to help a meeting flow smoothly and maximise time available. Historical data from previous meetings can be found and utilised quickly. Magic Minutes can be applied to all levels of meetings whether a 1 to 1 appraisal or full board meeting, keeping discussion focused and distributing actions to participants as the meeting progresses. Once the meeting closes everyone knows what they need to do, without the onus still being on the meeting organiser. The software gives an overriding framework to all meetings, helping structure, efficiency, and vitally output from them.

Loading text data within the software can sometimes jar with the internal set up and can take a little time to format correctly. Only really an initial issue, as once you've used a couple of times you learn to pre-format to suit. Very little else not to like.

I like the most the ease with which actionable and accountable minutes from meetings are produced and then can be picked up again in a follow on meeting.

The dashboard isnt that intuitive however a recent refresh has greatly improved this and I no longer have this issue.

The action reminders that are sent out each week are great. They help you keep on top of tasks and also remind you to upload any reports that are due. The link in the reminder that takes you straight to the log in page is great.

It doesn’t remember my username like the earlier versions did. I think this was a good feature and speaking to other team members they also get caught out with the correct log in.

Very easy to use and access. It is a welcome improvent

I have no dislikes other than the facility to upload file types other than PDF

The software has made our Group approach to meetings much more systematic and productive. Dissemination of information, recording of discussions and allocation of actions are all neatly contained in one shell.

The software is so intuitive we have a tendency to overuse.

It helps provide structure to our meetings to keep them on track and means notes are taken and distributed automatically to all attendees.

The best aspect is assigning and tracking action points as you go along which are mailed out and can then be progress checked during next meeting.

The original dashboard was a bit awkward to navigate, but the developers have been responsive to feedback and have since replaced this with a much more intuitive replacement.

Easy to navigate and powerful enough to cope with all our data.
Allows all meeting attendees to have up to date minutes immediately.

No major items that I have found yet, if you are sharing the data in a meeting using a monitor instead of viewing on your personal device, it is advisable to have a large monitor or flat screen tv, this way you can split the screen to show all relevant data.
Not a negative just an observation.

It's ease of meeting structure allows our board meeting manager to control and direct the meetings effectively. It allows time for each element and sends out notes to staff regarding actions required which can be implemented and submitted to the next board meeting notes and agenda to save time at the next meeting.

At this stage I don't have any negative thoughts about the software but I am not fully integrated into the software and use of the software.

The software allows you to capture the salient points in meetings. It also allows you to create actions which are then distributed to the person responsible for the action, both within the software itself as well as via the user's email application.

At present there are no proforma settings available aside from meetings to allow users to use the software for other purposes. However, I understand that the developers are working on this.

Actions can be apportioned live during the meeting.
Fully interactive so able to close out actions offline, rather than running through all actions and updating in the meeting.
E-mail notification of new actions - helps remind me!
I can import my newly created reports and read reports from others in preparation for the next meeting- this allows discussions around actions rather than listening to parrot-fashion presentations.

Signing -in initially was a slight issue but nothing that couldn't be resolved easily and quickly, otherwise no cons to speak about.

Minutes and actions distributed immediately. Automatic action reminders hold people accountable and ensure progress is being made. Ability to publish 'Board Pack' prior to meetings is a big advantage to my business.

The UI could be improved but I've already seen big improvements since I started using the software. I expect it will continue to improve.

Clean interface
Fills a need (online meeting & minute management)

Changed the order of my minutes when the meeting was finalized and the minutes were converted to a pdf. Seems like this should be an easy fix, but it made the minutes for this specific meeting very confusing.

Would be nice if you could attach files to the minutes or actions.