Celoxis Reviews

1. Web-based Interface
2. Mobile Access
3. Project Gantt Chart and Timelines
4. Alerts and Notifications
5. Time Tracking
6. Ease of Use

The interface is a bit heavy for a small team like us. I wish I could easily turn off a lot of features that I currently don't use. Yes, there is a way I can turn off costing and billing and other portfolio features, but even after that, I still feel the app needs to have a more light-weighted look and feel.

We have not only achieved the original expectations of the software by providing a simple global tool facilitating a single common process for project execution activities, but surpassed the target with a tool that continues to expand and encompass additional stand alone processes.

Reporting could be better when we need a hard copy of a Gantt etc..,

I needed a tool that had the power of Microsoft Project with the ability to track budgets and capitalize labour costs. I was a software developer in a former life and wanted one tool to do it all. I hate islands of information. After trying to setup what I needed in the tools we had available... Project for the Web, Project Online, Project Power App, Asana, Jira. I came across Celoxis. I was immediately drawn to it because I could see it was designed to run the job of project management. Most other platforms are designed to have you run the rest of your project in excel. I didn't want that. Celoxis does it all and I can still publish MS Project files or excel spreadsheets if I need to publish data somewhere.

Our organization has already licenses for other Project managment tools. I could not get buy in for another project app. I would like a way for people to submit time and updates without having to use the email feature or buy a license. If I could request and update or time input and they click a link that takes them to an update page. I can't get buy in for 100 or so licenses so people can update a task.

Easy of use of the Gantt and Work Load, even if some other things are not really UX friendly or intuitive...

Sometimes is not clear how to perform some tasks, Customer service is very straight and I feel they do not listen to the customer needs on specific issues, then they reply very plain.

I have been part of the team that tested, implemented, and using the tool as a User and also Administrator.

1) The standalone app helps us to do customization without depending on Salesforce Admins. I can create my own 'Custom Fields' and report on it. Even the 'Custom Fields' can be customized to show for only specific types of projects which is awesome.

2) The concept of 'Workspaces' which separates out the department-wise projects makes it unique. It helps to remove the noise from/to other departments.

3) The Project/Task creation AND/OR the templates option is very simple and re-usable, which takes Project Managers to create projects in less than 30 seconds.

4) Time tracking is very very simple. This has been hell in our previous tool.

5) The access control/security can be controlled by Celoxis Admin(That's me!) which is super helpful.

6) With all of the above, the adoption of Celoxis across our departments has been great compared to our previous tool.

7) Last but not least - Their Support team is awesome! You just send a Chat or Open a ticket, they respond very quickly and provide resolutions in most of the cases. NEVER SEEN a SUPPORT team like that previously.

1) Task scheduling is medium. Though they have provided different ways to achieve our requirements, it is a tedious job. I would want a tool like 'Celoxis' to think about 'Day-wise scheduling' which is already part of other PSA tools.

2) The Reporting is medium. Though we can achieve the results with multiple reports, I would want a tool like 'Celoxis' to think more about reporting capabilities (Something like a Salesforce kind of reporting structure would help everyone).

3) There are few limitations which they have already documented here: https://www.celoxis.com/kb/13.5/reports/concepts/limits
I would want them to think out of the box and help more customers, while the customers grow, these kinds of limitations will be barriers to proceed with the tool in the long-run future.

Setup easyRoll out of project was simpleSufficient high-quality graphs and reportsVery customizable without making it complicated

Missing a few advanced features, like global colour changes to Gantt Chart, but development team evolves product regularly.

The reports & charts are excellent, the built in timesheet is easy to use once you get used to it and is crucial for our business. To be able to view the team workload in one screen is also really useful for resource planning.

Celoxis defaults fixed price projects time entries as non-billable. For us, as our projects are billable, it is inconvenient that in a billable vs non-billable report, most of our project time will display as NB because a project has a fixed price rather than T&M. Although there is a workaround, it is tricky to remember to apply it.

The standout feature is the flexibility of Celoxis which allows for a great deal of optional customisation.
For example, custom formula fields let us do basic and complex math that can be displayed in reports and on projects.

When comparing it to other solutions it does sport a few unique features not found in competitor products. Chiefly among them would be the semi intelligent schedule and budget prediction feature which gives a quick way to assess project status.

The biggest issue is the UX/UI which has a bit of a learning curve and needs a strict process to utilize all areas effectively. The system seems to have some legacy features that make functionality redundant.
An example would be 4 different ways to enter time into time-sheets in the UI, or 2 separate comment features that are nested into each other for no reason.

Some very simple and common features, like checklists in tasks, seem to also be absent.

While not difficult to work with, the usage-paths for all the functions have not been thoroughly tested it seems.

Gantt charts and financials work well, we don't really use the resource and workload functions but they are good. Significant upgrade over Wrike for cost tracking and forecasting

Uploads in CSV are ok but added functionality here would be good

So easy to use, that you barely need training, which is key to global adoption by all PMs in the company. It also has the possibility to add your custom fields so you are never stuck to match your internal process. Finally, you can create your own 'app' which is a kind of workflow: for instance, we created lessons learned workflow which is part of any project management but was not an original feature of the tool

Sometimes the automatic calculation of the task date seems to act not as you are expecting. In which case you can select manual setup of the date

No doubt, I have 2 favorite features: everything related to the Gantt View, which is extremely customizable, and now suporting different baselines; and the REST API, which is a lot better documented than when I started using it. Also, not a feature about the software, but as important, Customer Support is excelent.

So far, Celoxis hasn't turned into proper program and portfolio management.

The great part of this software is the ability to update information in the Gantt chart as needed. It also gives you accurate percentage of project tasks per user and accurate percentages in what has been completed against the project deadline, which is very useful in Technical Services.

I still wish that once a task or project status is "completed", the timers would be deleted as well. In our company, we have many projects with many tasks, thus one can have multiple timers, and that adds up! It can take (waste) much time in deleting timers, so having the timers "go away" when a task is completed would be very useful.

I liked the most that I was able to do what I wanted without any experience with the program. More precisely I wanted to create a Gantt chart. I didn't have any experience with Celoxis and just little experience with Gantt charts. After 3 hours the Gantt Chart for a 6 month project was finished in a satisfying and complet way. I had some little issues to enter the planned effort, but after a short chat with the support the problem was easily and efficiently solved.

The export of the Gantt chart into an image is not very satisfying. I am not able to export the Gantt Chart as an image showing the complete project, or in separated but logic pieces. All I get is a section of the chart cut randomly.

Customizable dashboard, Ease of time Entry, Great reporting features/graph views